OIL RECORD BOOK ENTRIES ON OFFSHORE VESSELS

An offshore supply vessel is small ships which are used for the transportation on stores materials equipment or personnel to and from between offshore installations. As considering the size the vessels are small but it serves all types of ships duties such as it carries oil and serves as tanker, it carries passenger and serves duties of passenger ships under special purpose ships also it can carry some sort of noxious substances as cargo .

Oil record book part 1 is for machinery space operations of every ship above 400 gross tonnage and tankers above 150 gross tonnage

Oil record book part 2 is  for cargo and ballast operations  of every oil tanker above 150 gross tonnage 

The offshore supply vessels are permitted to carry  oil as cargo therefore the offshore supply vessels to be keep oil record book part 1 & 2 

 Oil record book should be filled carefully otherwise it will lead to non conformity of vessel and sometimes the company and chief engineer should be fined by administration during port state inspection

The chief engineer is custodian of oil record book and he should be responsible for maintain Oil record book part 1, the chief officer is responsible for oil record book part II

Oil record book entries have to be made with indelible ink

Oil record book should be kept on board minimum three years from the last entry

All operation should be recorded in chronological order as executed onboard the vessel

The dates should be entered in dd-month-yyyy format like 25-june-2018

Do not leave the lines in between the entries

All entries should be signed by officer/officer in charge of concerned operation and each completed page should be signed by master

If a wrong entry has been recorded in the Oil Record Book (ORB), it should immediately be struck through with a single line in such a way that the wrong entry is still legible. The wrong entry should be signed and dated, with the new corrected entry

Tank names should be as per the name designated on IOPP certificate and capacity of tanks also mentioned as per the iopp certificate

The capacity of the ows should be checked from manual / company label from equipment. All entries of pumping should be according to the capacity of ows

Recording of quantities retained in bilge water holding tanks listed under section 3.3 of the IOPP certificate is voluntary and not required by the Convention.

The recording of general maintenance of  OWS remains voluntary and is this is not required to be recorded in the ORB.

Incineration or landing ashore of oily garbage and used filters should be recorded in the Garbage Record Book only.

Fuel oil quantity recorded on oil record book part -l should be metric ton
Fuel oil quantity recorded on oil record book part -lI should be cubic-meter
All sludge and bilge water, other than fuel quantities are recorded in oil record book part -l should be cubic-meter

Use of appropriate entries to be on oil record book 

 As    WHEN FUEL OIL RECEIVED IN DEDICATED CARGO TANKS, ENTRY OF RECEIPT TO BE MADE IN ORB  PART II. CARGO/BALLAST OPERATIONS

IF THE FUEL OIL RECEIVED FOR SHIPS USE ON DEDICATED SHIP’S USE BUNKER TANK, THE ENTRY OF RECEIPT TO BE MADE IN ORB PART I. MACHINERY SPACE OPERATION

Some of common entries of oil record book during operation of offshore supply vessel given as example

OIL RECORD BOOK PART – I

1.    Weekly inventory of oil residue (sludge) tank, listed under 3.1 of iopp certificate

and weekly voluntary declaration of quantity retained on bilge holding tank listed under 3.3 of IOPP certificate
 quantity recorded in cubic meters

2.Entries of oil residue collected by manual operation on sludge tank

13.    Disposal of sludge from sludge tank to shore reception

 

4. Pumping of bilge water from engine-room bilge wells to bilge holding tank, a tank listed under item 3.3 in the Supplement to the IOPP certificate

5. Pumping of bilge water overboard through OWS from bilge holding tank ,  listed in item 3.3 in the Supplement to the IOPP certificate

6. Pumping bilge to shore reception from bilge holding tank, listed in item 3.3 in the Supplement to the IOPP certificate

during bunkering to be noted that the bunker for ship's use is to be entered on ORB PART-1 and bunkering cargo on ship's cargo tank to be entered on ORB PART- II
some charterers are supplied fuel oil total quantity not discriminating ship's use and cargo in that case chief engineer to be loaded maximum fuel as cargo and minimum quantity fuel for voyage on ship's use bunkering tank. in that case shortage of ship's use bunker chief engineer can transfer cargo fuel for ship's use, it is permitted on supply vessel by law, whereas new osv 's it is not possible to transfer fuel oil from ship's use dedicated fuel oil tank

7. Bunkering fuel oil to SHIP'S USE dedicated fuel oil tank
FUEL OIL QUANTITY SHOULD BE METRIC TON ON ORB PART-1

BDN, MSDS should be collected and filed as supporting document
sample should be collected signed and stored

8. Bunkering fuel oil as cargo on ship's dedicated cargo oil tank (entry on ORB PART-II)

FUEL OIL QUANTITY SHOULD BE CUBIC METER ON ORB PART-II

 *BDN & MSDS should be collected from supplier,

during internal transfer corresponding entries should be ORB PART-1 & ORB PART-II

9.Internal transfer from ship's cargo tank to dedicated ship's use fuel oil tank (entry on ORB PART-I)

 BDN number for corresponding supply to be recorded in code I

10.Internal transfer from ship cargo tank to dedicated ship's use fuel oil tank (entry on ORB PART-II)

11. Fuel oil supply to offshore installations  (entry on ORB PART-II)

copy of the corresponding BDN & MSDS should be hand over to the receiver with chief engineer seal and signature