INTERNAL AUDIT ISM

INTERNAL AUDIT

The internal audit is carried out onboard and ashore at intervals of not exceeding 12 months. In exceptional circumstances this interval may be exceed by not more tan three months

The DPA is responsible for maintaining the internal audit, the auditor shall be independent of the area they are assigned to audit and should have undergone the training required to be an auditor and he should well know about ISM code, sections of the safety management manual, common procedures, the vessel procedures and any previous audit reports relevant to this audit

EXECUTION OF AUDIT

            After an brief meeting with master, the auditor shall conduct an opening meeting to outline the scope and objectives of the audit. The audit shall be conducted with the minimum interruption of business

THE AUDITOR SHOULD GO THROUGH

1.plans and procedures are followed

2.laws and regulations are followed

3. records and documentations are maintained

4.deficiencies are identified and corrective actions taken

5.crews are familiar with the procedures of sms

Beginning of audit

            The audit will start from the master

A) DOCUMENTS

1.class and statutory certificates – validity and paper endorsements

2.safe manning certificates, stcw certificates for all crew members

3.records of rest hour

4.oil record book, sopep, ods log book.etc for correct entries , review of receipts bdn ,garbage record bok etc

5.charts and notices to mariners, and nautical publications

6.official log book, deck log books for lsa ffa drills ,inspection and maintenance

7.safety management meetings , near miss /accident reports, onboard training schedule/records, shipboard operations and procedures

B) BRIDGE AND BRIDGE WINGS

1.magnetic compass, deviation curve table is maintained

2.radio equipment (vhf,mf/hf,radio) functional test and battery expiry

3.epirb,ais vdr,sart for annual test report, functional test

4. navigational lights alarm and functional test

5. emergency lighting

6. pyro techniques, life buoy with smoke signal and self igniting lamps

7. company policy, dpa name contact details are pasted

8.fire alarm detection system function test

9.navigational equipments are properly working

C) OUTSIDE ACCOMMODATION

1.batteries and battery room,emergency generator  for battery charger is working , functional test

2.all fire flaps and ventilations

LIFE/RESCUE BOAT

1.inspecction and maintenance of falls

2.condition of lifeboat structure and marking

3.engine operation, manoeuvring and propulsion system

4.sprinkler and air supply system if fitted

5.expiry dates of pyrotechniques, food, ration and first aid kit

RELEASE GEAR

1.records for annual thorough examination and operational test

2.records of 5 yearly overhaul and operational test

DAVIT

1.structure and  foundation for corrosion and loosened bolts

2.wires and sheaves for possible damages, functions of limit switches

3.stored power system and hydraulic system

4.brake mechanism and remote control system

LIFE RAFTS

1.check connection of painter line

2.check weak link connection

3.check hru unit for expiry and approval

4.chek marking of life raft and condition of stowage cradle

5.check raft approval service certificate

MUSTER AND EMBARKATION

1.musteris clearly defined duties, updated and posted

2.check launching instructions are posted

3.functional testing of emergency lights, embarkation light, general alarm ,pa system, check embarkation ladder

4.required signs and indications are posted

5.life jackets, immersion suits, lifebuoys

FIREFIGHTING APPLIANCES

1.fire control plans available onboard updated ad displayed

2.all ffa items are placed according to fire control plan

3.fire control plans are placed water tight containers and in good condition

4.check scab and firefighters outfits

5.check fire pump and emergency fire pump for functional test, , firemain, hydrants nozzle, hoses, isolating valves

6.portable fire extinguishers emergency escape emergency lighting ,fire dampers

OPEN DECK AND CARGO AREAS

1.international shore connection, ventilators, air vents, maindeck condition& maintenance

2.booby hatches ,hatch covers for maintenance closing appliances water tightness, hatch coaming, bulwark,

D) STORES AND ROOMS

ACCOMMODATION- cleanliness, company policy ,dpa and sso,cso names and contacts are displayed

STEERING GEAR ROOM- emergency  lighting, hydraulic system, operation safeties and alarms, rudder angle indicator, emergency steering ,operating instructions communication arrangement

CO₂ ROOM AND SYSTEM- check the alarm devices, blowers, cut-off, maintenance records, releasing instructions

 GALLEY –galley exhaust ducts filters, cleanliness ,fire dampers

MESS ROOM- cleanliness, posters, lsa & ffa training manuals, garbage sorting

ENGINE ROOM- emergency lighting, escape routes, quick closing valves watertight doors, insulation, oil filtering equipments and functional test engine room bilge cleanliness , eebd,

E) PERSONAL INTERVIEW

Check for knowledge of duties, familiarisation, emergency situations and environmental protection and company policy

F) CLOSING MEETING

1.The auditors shall report their findings, observations and recommendations, summarising the good points before discussing non-conformities supported by the audit evidence. 

2.All parties shall safeguard the confidentiality of the internal audit report.